Empowering Black communities
Finance and Operations Administrator
Duration: Permanent, full-time
Reporting to: Head of Finance and Resources
Salary: £26-30,000 per annum
Location: Remote, with occasional meetings in London
Our vision
To be the Black community’s foremost champion, enabling the systematic development and co-production of equitable opportunities and outcomes for Black people.
Our mission
We empower people to have the skills, tool and resources needed to lead, influence and create the future for themselves and their community.
Introduction
Do it Now Now is an open-innovation organisation committed to the empowerment of Black people through the provision of access to opportunities for social mobility through financial inclusion, entrepreneurship.
We bring skilled talent, charities, social entrepreneurs, startup teams, social innovators, investors and philanthropists together to address social challenges, solve problems and support the development of under-represented groups and Black communities specifically.
Our belief is that by supporting individuals we are championing the needs of broader and overlapping Black communities, bringing more equity to the existing systems.
We do this through a number of projects and initiatives that seek to identify, engage and significantly support individuals as they seek to solve problems they have experienced in their own communities. Our belief is that by supporting individuals we are championing the needs of broader and overlapping Black communities, bringing more equity to the existing systems.
Please note: we have a more detailed version of this job description here.
Purpose of the role
Do it Now Now is seeking a highly organised and proactive Finance, Governance and Operations Administrator. This is a cross-functional role that supports key organisational processes spanning financial administration, governance coordination, operations, IT support, and HR system maintenance. The postholder will play a vital role in ensuring smooth, compliant, and efficient internal operations.
Key Responsibilities and Duties
Finance Administration
Process supplier invoices, service user disbursements, staff reimbursements, and payment runs.
Post and reconcile bank transactions in Sage 50 Accounts Professional (experience with this system is essential and non-negotiable).
Maintain accurate financial records and documentation.
Support monthly bank reconciliations and statement postings.
Liaise with budget holders to resolve invoice and payment queries.
Assist with preparing financial reports as required by the Head of Finance.
Support preparation for audit and year-end processes.
Support with ad hoc finance tasks as required.
Governance Administration
Manage scheduling, logistics, and documentation for all Board and Committee meetings.
Ensure meetings are organised in a timely manner and scheduled at least two months in advance.
Prepare and circulate agendas, minutes, and supporting documents at least two weeks prior to meetings.
Record and distribute accurate and professional meeting minutes.
Monitor and follow up on action points to ensure completion.
Maintain an up-to-date calendar and records for Board of Directors (BoD) and Non-Executive Directors (NEDs).
Coordinate CPD training opportunities for Board Members and process stipend payments in line with policy.
Maintain governance records and policies, ensuring compliance with statutory requirements.
Operations and Admin
Support general operations tasks to maintain efficient administrative systems across the organisation.
Maintain and organise shared folders and documentation using Google Drive and other tools.
Provide general support to the CEO, Head of Finance and Resources and Head of People and Culture as required.
IT Management & Coordination
Support staff in engaging with external IT support when technical issues arise.
Create new email addresses and manage account access for external freelancers, staff and new joiners.
Close email accounts and revoke access when contracts (e.g. freelancers) come to an end.
Respond to requests for password changes and basic IT troubleshooting.
Coordinate cyber security and data protection training, ensuring completion across the team.
Maintain internal documentation and records relating to IT access, tools, and security protocols.
Liaise with external IT providers to ensure our systems are maintained and secure.
HR Information System (HRIS) Maintenance
Support the Head of People & Culture in maintaining the HRIS.
Update employee records, leave balances, and contract statuses.
Ensure HRIS reflects accurate staff details and role changes.
Support onboarding and offboarding tasks within the system.
Help track key compliance items (e.g., right-to-work documentation, training records).
Person Specification
Essential Experience & Skills
Proven experience using Sage 50 Accounts Professional (non-negotiable requirement).
At least 2 years of experience in a finance or administrative support role.
Strong understanding of financial processes and good practice.
Excellent organisational skills with the ability to manage multiple priorities.
Exceptional attention to detail and accuracy.
Strong communication skills, both written and verbal.
Experience supporting Boards or Committees, including minute-taking and action-tracking.
Proficient in Microsoft Office Suite and collaborative tools (e.g. Google Workspace, Zoom, Doodle, Airtable, Monday.com).
Comfortable with managing user accounts and coordinating IT support and training.
Desirable
Experience in the charity, non-profit or social enterprise sector.
Understanding of governance, regulatory and compliance requirements for charitable organisations.
Experience with Xero accounting software.
Experience using Airtable and Monday.com software.
Attributes
Highly organised and self-motivated.
Discreet and professional, with a high degree of integrity and confidentiality.
Strong team player with a proactive and solution-oriented mindset.
Able to work independently and manage time effectively.
Commitment to the values and mission of the organisation.
About You
You’re organised, and self-motivated, can easily multi-task and approach your work in a structured way.
You recognise the importance of what we are trying to achieve and see your role in that.
You’re resourceful. You know how to find things, solve things, answer questions, reach people.
You are passionate about the cause. You have demonstrated interest and motivation to support Black people in achieving social mobility.
You have sound judgement. You work independently, and when faced with issues react calmly and logically.
You're a positive, solutions-oriented, and entrepreneurial individual with a drive for excellence.
You can engage remotely and with autonomy.
You’re a team player and collaborator, with strong interpersonal and collaboration skills.
Do it Now is dedicated to believing that all lives have equal value. We’re committed to creating a workplace where employees thrive both personally and professionally. We also believe our employees should reflect the rich diversity of the global populations we aim to serve—in race, gender, age, cultures and beliefs—and we support this diversity through all of our employment practices.
To apply
To apply, please submit an up-to-date CV and cover letter outlining your suitability for the role according to the job description and person specification via this form.
Closing date: 5 PM on Friday the 6 July 2025
Candidates will be reviewed on a rolling basis. We reserve the right to extend or close the position before the closing date.
Thank you for your consideration.