Policies

Directors Code of Conduct

As a Director of DINN Enterprise CIC I promise to abide by the fundamental values that underpin all activities of this organisation. These are as follows.

Our Director Values

Accountability
Everything DINN Enterprise CIC does will be able to stand the test of scrutiny by the public, the media, Companies House, the Charity Commission, members, stakeholders, funders, parliament and the courts.

Integrity and honesty
These will be the hallmarks of all conduct when dealing with colleagues within DINN Enterprise CIC and equally when dealing with individuals and institutions outside it.

Transparency
DINN Enterprise CIC strives to maintain an atmosphere of openness throughout the organisation to promote confidence of the public, stakeholders, staff, company and charity regulators and parliament.

Additionally, I agree to the following points.

Law, mission, policies

I will act within the governing document of DINN Enterprise CIC and abide by the policies and procedures of the organisation.

I will not break the law or go against governing regulations in any aspect of my role of Director.

I will support the objects and mission of DINN Enterprise CIC and act as their guardian and champion.

I will develop and maintain an up-to-date knowledge of DINN Enterprise CIC and its environment.

Conflicts of interest

I will always strive to act in the best interests of the organisation as a whole and not as a representative of any group, considering what is best for DINN Enterprise CIC and its present and future service users.

I will declare any conflict of interest, or any circumstance that might be viewed by others as a conflict of interest, as soon as it arises.

I will submit to the judgement of the Directorship and do as it requires regarding potential conflicts of interest.

Person to person

I will not break the law, go against governing regulations or act in disregard of organisational policies in my relationships with fellow Directors, staff, volunteers, members, service recipients, contractors or anyone I come into contact with in my role as a Director.

I will strive to establish respectful, collegial and courteous relationships inside and outside of work relating to my role as a Director or member of DINN Enterprise CIC. Should a relationship become disrespectful, uncollegial or discourteous, it is my responsibility to inform the Chair of the Directorship of the matter at hand so that the Directorship can deal with the situation appropriately and early before the situation escalates further. 

As I work within the organisation I will maintain the separation of my role as a Director and as a team member as necessary.

Protecting the organisation’s reputation

I will not make public comments about the organisation unless authorised to do so.  

Any public comments I make about DINN Enterprise CIC will be considered and in line with organisational policy, whether I make them as an individual or as a Director.  

When I am speaking as a Director of this organisation, my comments will reflect current organisational policy even when these do not agree with my personal views.

When speaking as a private citizen I will strive to uphold the reputation of the organisation and those who work in it.

I will respect organisational, board and individual confidentiality.

Personal gain

I will not personally gain materially or financially from my role as a Director, unless specifically authorised to do so, nor will I permit others to do so as a result of my actions or negligence.

I will use organisational resources responsibly. I will document expenses and seek reimbursement according to procedure.

I will not accept gifts or hospitality without the prior consent of the Chair of the Directorship.

In the Directorship Meetings

I will strive to embody the principles of leadership in all my actions and live up to the trust placed in me by DINN Enterprise CIC.

I accept my responsibility to ensure that DINN Enterprise CIC is well run and will raise issues and questions in an appropriate and sensitive way to ensure that this is the case.

I will abide by all governance procedures and practices.

I will strive to attend all  Directorship meetings, held weekly. If I am unable to attend a particular meeting, I will inform the Chair no less than 24 hours before unless there is an emergency in which case I will inform as soon as I am aware of my position as unable to attend. 

I will study the agenda and other information sent me in good time prior to the meeting and be prepared to debate and vote on agenda items during the meeting.

I will honour the authority of the chair and respect their role as meeting leader.

I will engage in debate and voting in meetings according to procedure, maintaining a respectful attitude toward the opinions of others while making my voice heard.

I will accept a majority Directorship vote on an issue as decisive and final.

I will maintain confidentiality about what goes on in the Directorship meetings unless authorised by the Chair or Directorship to speak of it.

Enhancing Governance

I will participate in induction, training and development activities for Directors.

I will continually seek ways to improve governance practice.

I will strive to identify good candidates for the Directorship and appoint new Directors on the basis of merit.

I will support the Chair in their efforts to improve their leadership skills.

Leaving the Directorship

I understand that substantial breach of any part of this code may result in my removal from the Directorship.  

Should procedures be put in motion that may result in my being asked to resign from the Directorship, I will be given the opportunity to be heard. In the event that I am asked to resign from the Directorship, I will accept the majority decision of the Directorship and resign at the earliest opportunity. 

Should I seek to resign from the Directorship I will inform the Chair 3 months in advance in writing, stating my reasons for resigning. Additionally, I will participate in an exit interview.

Last review: 30 Sept 2023